How to Recover Deleted Files on Windows [Step-by-Step]

Accidentally deleting important files can be a frustrating experience, but don’t panic! Whether you’re using Windows 10 or Windows 11, there are several methods available to help you recover deleted files. In this step-by-step guide, we’ll explore the various options for retrieving your lost data, from checking the Recycle Bin to utilizing advanced recovery software.

Step 1: Check the Recycle Bin

Begin your search for deleted files in the Recycle Bin. When you delete a file, Windows typically moves it to the Recycle Bin rather than permanently deleting it. Here’s how to check:

1. Open the Recycle Bin: To access the Recycle Bin, simply double-click its icon on your desktop.
2. Locate Your File: Browse through the list of deleted files. Utilize the search bar in the top right corner for quicker access.
3. Restore the File: If you find the file, right-click it and choose “Restore” to return it to its original location.

If you do not find your deleted files in the Recycle Bin, don’t worry; there are other methods to try.

Step 2: Use File History

If you’ve set up File History, you can easily restore deleted files from a backup. File History automatically saves versions of your files, making it a reliable option. Here’s how to use it:

1. Open File History:
   • Click on the Start Menu.
   • Search for “File History” and select “Restore your files with File History.”
2. Browse Backups:
   • In the File History window, browse through your saved files and folders.
   • Look for the version you wish to restore.
3. Restore Your File:
   • Select the file and click the “Restore” button. This will return it to its original location.

This method is effective if you regularly back up your files using Windows’ built-in features.

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Step 3: Restore Previous Versions

Windows allows you to restore previous versions of files and folders if you’ve enabled System Protection. Here’s how to do it:

1. Go to the Original Location: Navigate to the folder that previously contained your deleted file.
2. Right-Click: Right-click the folder and select “Restore previous versions.”
3. Pick a Version: Choose a version from the list and click “Restore.”

This feature can help you get back not only individual files but entire folders to a previous state.

Step 4: Use Backup and Restore

If you’ve set up Windows Backup, you can recover deleted files from there. Follow these steps:

1. Access Control Panel:
   • Open the Control Panel.
   • Navigate to System and Security, then click on Backup and Restore.QuoteQ
2. Restore Files:
   • Click on Restore my files.
   • Follow the prompts to select the backup date and files you want to restore.

Using Windows Backup is an effective way to recover deleted files if you’ve taken the time to set it up properly.

Step 5: Utilize Windows File Recovery

For cases where files have been permanently deleted from the Recycle Bin, you can use Windows File Recovery, a free app from Microsoft. This utility can help you recover files that have been wiped from your system. Here’s how to use it:

1. Download the App: Install Windows File Recovery from the Microsoft Store.
2. Open Command Prompt: Find Command Prompt in the Start menu and select “Run as administrator.”
3. Use Recovery Commands: Use the following syntax for the commands:textCopywinfr source-drive: destination-drive: [/mode] [/switches] Replace source-drive with the drive where your deleted files were located and destination-drive with where you want the recovered files to be saved.Example:textCopywinfr C: E: /n \Users\YourUsername\Documents\file.txt
4. Follow Instructions: The utility will walk you through the recovery.

This method is typically more technical and might require some familiarity with command-line operations.

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Step 6: Third-Party Recovery Software

If none of the above options work, you can try third-party recovery software. These programs often have advanced features that can help you recover files more effectively. Some reliable options include:

• Recuva: An intuitive tool for recovering files from hard drives and memory cards.
• EaseUS Data Recovery Wizard: This software offers a more comprehensive solution for undelete files on different devices.
• Disk Drill: Known for its simple interface and powerful scanning abilities.

To use third-party software:

1. Download and Install: Choose a reliable program and install it on your computer.
2. Run the Software: Follow the program’s instructions to scan the drive where the deleted files were located.
3. Recover Files: Once the scan is finished, select the files you want to recover and follow the prompts.

Be cautious when downloading third-party software. Always download from trusted sources to keep malware at bay.

Step 7: Prevent Future Data Loss

Once you’ve successfully recovered your files, it’s crucial to prevent future occurrences of data loss. Here are some tips to help safeguard your important files:

1. Set Up Regular Backups: Use Windows’ built-in backup features or cloud services like OneDrive or Google Drive.
2. Enable File History: If you haven’t already, enable File History to automatically back up your essential files.
3. Be Cautious with Deleting: Always double-check before deleting files, and consider archiving important documents rather than deleting them outright.

By taking these precautions, you can minimize the chances of losing important files in the future.

Conclusion

Recovering deleted files on Windows is often a straightforward process if you know where to look. Start with the simple methods—check the Recycle Bin, use File History, and explore previous versions. If those don’t work, Windows File Recovery and third-party software can provide further options.

Remember to set up regular backups to protect your files and prevent future losses. Knowing how to recover deleted files can save you time, stress, and potentially important data. Stay proactive, and your files will be safer in the long run.